BYA By-Laws

BURLESON YOUTH ASSOCIATION

 

BY-LAWS

 

 

                                                                                               

ARTICLE I – NAME

 

Section 1.        The name of this Organization is “BURLESON YOUTH ASSOCIATION” (hereinafter referred to as the “Association”).  It is a non-profit Texas Corporation.

 

ARTICLE II – OBJECTIVE

 

Section 1.        The purpose of this Association shall be to instill in youth the ideals of good sportsmanship, honesty, loyalty, courage, and reverence through various organized and supervised programs, bearing in mind that attainment of exceptional skills and/or winning of games shall be secondary.

 

Section 2.        This objective shall be reached by providing planned, organized, and supervised programs for the children in the greater Burleson area, regardless of their ability, and within the current ability of this Association to provide the necessary supervision, equipment, and facilities.

 

ARTICLE III – POLICIES

 

Section 1.        This Association will operate as a non-profit, non-commercial, non-sectarian, and non-partisan organization as authorized by the State of Texas under Charter Number 376930, dated March 11, 1976.

 

Section 2.        The name of the Association or its officers, in their official capacities, shall not be used in connection with a commercial concern, or with any partisan interest, or for other than the regular programs of the Association, with the exception that the Board of Directors shall reserve the right to deal with any specific issue that would benefit the Association.

 

Section 3.        All property acquired by this Association will be owned and controlled by the Association and will be made available by the Association.

 

Section 4.        All leagues will have rules and regulations, submitted to and approved by the Board of Directors, governing their respective leagues.  These rules may not be altered during active season play.

 

ARTICLE IV – ADDRESS

 

Section 1.        The address of the Association is
P.O. Box 162
; Burleson, Texas  76097; City of Burleson; County of Johnson; State of Texas.

 

Section 2.        The Association also may have offices at such other places as the Board of Directors may determine, from time-to-time, or the business of the Association may require.

 

ARTICLE V – MEMBERSHIP

 

Section 1.        Membership in this Association shall be open to all families who sincerely desire to further its purpose and are willing to uphold and actively support its policies and these By-laws.

 

Section 2.        Annual membership, beginning August 1 and ending July 31 of each year, is granted to families meeting the qualifications of Section 1 above, who pay the annual membership fee, established by the Board of Directors, to the Treasurer before the start of their season.

 

Section 3.        All families qualifying for membership, in accordance with Section 2 above, are considered to have one (1) vote per family member, eighteen (18) years of age or older, with a maximum of two (2) votes per family, at annual and/or special meetings of the membership called by the Board of Directors.

 

Section 4.        Any membership may be revoked for just cause by action of three-fourths (¾) of the Board of Directors at any board meeting.  Such revocation can be set aside only by petition for reconsideration and further action by the Board of Directors.

 

Section 5.        Baseball membership in this Association shall be open to persons who reside within the boundaries established by the Pony Baseball, Inc. Directors.  Softball membership shall be open.  Basketball membership shall be open to students in Burleson schools (public or private), or with a Burleson mailing address, or who reside in an area that does not offer a comparable program.  Volleyball membership shall be open.  Membership for Cheerleading and Football will be as per guidelines of Pop Warner.

 

ARTICLE VI – MEETINGS

 

Section 1.        Meetings of members may be held as often as necessary at such time and place designated by the Board of Directors.

 

Section 2.        An annual meeting of the members, commencing with the year 1979, shall be held in May or June, at a time and place selected by the Board of Directors.  At this annual meeting, the members shall elect the officers of the Association for the coming year, who shall serve as the new Board of Directors, and the members shall transact such other business as may be properly brought before the meeting.

 

Section 3.        A public notice stating the place, day, hour, and purpose of the meeting shall be given not more than ten (10) days or less than three (3) days before the date of the meeting.

 

Section 4.        Twenty-five (25) members, excluding the elected officers, present in person, shall be requisite and shall constitute a quorum at annual and special meetings of the membership called by the Board of Directors for transaction of business.

 

Section 5.        When a quorum is present at an annual or special meeting, the vote of the majority of members present shall decide any proper question brought before such meeting.  The voting members present at a duly organized meeting may continue to transact business until adjourned, notwithstanding the withdrawal of enough voting members to leave less than a quorum.

 

Section 6.        A meeting of the Board of Directors shall be called by the President when necessary or at a proper request of any elected officer of the Association as follows:

 

  A.  Meetings are to be “open” to all members, except in special instances when the President shall declare a “closed” meeting.

        B.   A meeting shall be designated “closed” only when an “open” meeting would be detrimental to individuals or the welfare of the membership at large.

                C.  A quorum shall be considered present, for voting purposes, whenever a majority of the current Board of Directors are in attendance.

Section 7.        The order of business at all meetings of the members shall be as follows:

• Call to order;

Proof of notice of the meeting;

<!--[if !supportLists]-->•                     <!--[endif]-->Reading of minutes of the preceding meeting;

<!--[if !supportLists]-->•                     <!--[endif]-->Reports of officers;

<!--[if !supportLists]-->•                     <!--[endif]-->Reports of committees;

• Unfinished business;

• New business; and

•  Adjournment.

 

Section 8.        Any member desiring to bring an item of interest to this Association before the membership at a regular meeting of the Association, for consideration by the Board of Directors, must submit a written request to the President no less than two (2) days prior to the meeting.  Only one (1) item per request will be accepted for insertion on the agenda.  No action may be taken or business transacted regarding any item not properly included on the agenda, unless the Board of Directors unanimously approves allowing the item on said agenda.
  Section 9.        The “Robert’s Rules of Order, Revised” shall be the Parliamentary authority for all matters of procedure not specifically covered by these By-laws.

 

ARTICLE VII – BOARD OF DIRECTORS

 

Section 1.        The Board of Directors shall consist of the President, who shall also be Chairman of the Board; Vice President – Administration; Vice President – Baseball; Vice President – Softball; Vice President – Basketball; Vice President – Volleyball; Vice President of Cheerleading; Vice President of Football; Director of Fundraising; Director of Equipment; Director of Public Relations; Director of Concessions; Director of Operations; Treasurer; and Secretary.

 

Section 2.        The business and affairs of the Association shall be managed by its Board of Directors, who may exercise all such powers of the Association and do all such lawful acts and things as are not by statute, or by the Articles of Incorporation, or by these By-laws, directed or required to be exercised by the members.

 

 

Section 3.        The President of the previous year shall serve in an advisory, non-voting capacity on the Board of Directors.

 

Section 4.        The Umpire or Referee Association shall be selected by the Board of Directors, and their Coordinator shall serve in an advisory, non-voting capacity on the Board of Directors.

 

ARTICLE VIII – OFFICERS

 

Section 1.        Nominations for elected officers shall be made by a Nominating Committee appointed by the Board of Directors and consisting of three (3) members and one (1) alternate from the Board of Directors, and four (4) members and one (1) alternate from the body of the Association as follows:

 


<!--[if !supportLists]-->            A.                 <!--[endif]-->This Committee shall be appointed not less than one (1) month prior to the general meeting.

 

<!--[if !supportLists]-->B.                 <!--[endif]-->The Committee shall report at least one (1) candidate for each elective office.  Candidates must have given prior approval to their selection and must be a member in good standing of this Association.

 

<!--[if !supportLists]-->C.                 <!--[endif]-->Due to the extensive nature and multiplicity of duties associated with the positions of Vice President – Baseball, Vice President – Softball, Vice President – Basketball, Vice President – Volleyball, Vice President of Cheerleading, and Vice President of Football must have at least one (1) year of previous experience on a committee in order to have advance knowledge of what will be required of them in the position.
Section 2.        All nominations must be made seven (7) days prior to the election, providing the candidate’s consent for the nomination has been obtained.

 

Section 3.        The election shall take place as specified in Article VI, Section 2.

 

Section 4.        Voting for the purpose of electing officers shall be by standing vote or ballot to be decided by the Board of Directors prior to the Annual Meeting/Elections.

 

Section 5.        Officers may be elected by a majority of the voters present, providing a quorum, as defined in Article VI, Sections 4 and 5, is achieved.  No absentee votes will count.

 


Section 6.        A one (2)-year term of office shall begin August 1 following the election.  In the event of an unavoidable delay in electing a successor, officers shall remain in office until suitable successors can be appointed between the election and installation of the incoming board.  During this period, the incoming board shall have a voice but no vote on any program in progress at that time.

 

Section 7.        An elected officer can be removed from office by a three-fourths (¾) vote of the Board of Directors.  Cause for removal must be given, in writing, to the person being considered for removal from office at least one (1) week before the meeting.

 

Section 8.        In the event an office is vacated, the President will appoint a person to fill the office for the remainder of the term.  In case a vacancy occurs in the office of the President, the Vice President – Administration shall assume the office of President until a President is elected by the Board of Directors.

 

Section 9.        The elected officers of the Association shall be –

 

<!--[if !supportLists]-->•                     <!--[endif]-->President and Chairman of the Board of Directors;
<!--[if !supportLists]-->•                     <!--[endif]-->Vice President – Administration;
<!--[if !supportLists]-->•                     <!--[endif]-->Vice President – Baseball;
<!--[if !supportLists]-->•                     <!--[endif]-->Vice President – Softball;
<!--[if !supportLists]-->•                     <!--[endif]-->Vice President – Basketball;
<!--[if !supportLists]-->•                     <!--[endif]-->Vice President – Volleyball; Vice President of Cheerleading; Vice President of Football
<!--[if !supportLists]-->•                     <!--[endif]-->Director of Fundraising;
<!--[if !supportLists]-->•                     <!--[endif]-->Director of Equipment;
<!--[if !supportLists]-->•                     <!--[endif]-->Director of Public Relations;
<!--[if !supportLists]-->•                     <!--[endif]-->Director of Concessions;
<!--[if !supportLists]-->•                     <!--[endif]-->Director of Operations;
<!--[if !supportLists]-->•                     <!--[endif]-->Treasurer; and
<!--[if !supportLists]-->•                     <!--[endif]-->Secretary.

 

Section 10.      The duties and powers of the elected officers shall be as follows:

 

<!--[if !supportLists]-->A.                 <!--[endif]-->President and Chairman of the Board of Directors

<!--[if !supportLists]-->1.                  <!--[endif]-->The President shall call and preside at all meetings of the Board of Directors or the Association required to efficiently conduct the business functions and supervise the established programs.

<!--[if !supportLists]-->2.                  <!--[endif]-->The President shall be member ex-officio of all committees, except the Nominating Committee, and shall appoint representatives to other organizations and conferences, as necessary.

<!--[if !supportLists]-->3.                  <!--[endif]-->The President shall have authority to approve and cosign with the Treasurer or Secretary checks for payment of bills and other expenditures, as approved by the Board of Directors.

<!--[if !supportLists]-->4.                  <!--[endif]-->The President shall make special assignments and appoint special committees as required and shall perform all other duties usually pertaining to this office.

<!--[if !supportLists]-->5.                  <!--[endif]-->The President shall break a tie vote occurring on any transaction voted on by the Board of Directors.

 

<!--[if !supportLists]-->B.                 <!--[endif]-->Vice President – Administration

<!--[if !supportLists]-->1.                  <!--[endif]-->The Vice President – Administration shall act as primary aide to the President, and shall perform the duties of the President in the absence or inability of that officer to render and perform his or her duties, and shall assist the President in all areas throughout the year.

 

<!--[if !supportLists]-->C.                 <!--[endif]-->Vice President – Baseball

<!--[if !supportLists]-->1.                  <!--[endif]-->The Vice President – Baseball shall be coordinator of all baseball programs in the Association.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall be the co-Chairman of the Rules Committee.

 

<!--[if !supportLists]-->D.                 <!--[endif]-->Vice President – Softball

<!--[if !supportLists]-->1.                  <!--[endif]-->The Vice President – Softball shall be the coordinator of all softball programs in the Association.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall be the co-Chairman of the Rules Committee.

<!--[if !supportLists]-->E.                  <!--[endif]-->Vice President – Basketball

<!--[if !supportLists]-->1.                  <!--[endif]-->The Vice President – Basketball shall be the coordinator of all basketball programs in the Association.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall be the co-Chairman of the Rules Committee.

 

<!--[if !supportLists]-->F.                  <!--[endif]-->Vice President – Volleyball

<!--[if !supportLists]-->1.                  <!--[endif]-->The Vice President – Volleyball shall be the coordinator of all volleyball programs in the Association.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall be the co-Chairman of the Rules Committee.

Vice President of Cheerleading shall be the coordinator of all Cheerleadin programs in the Association.  Shall be the co-Chairman of the rules Committee.

Vice President of Football shall be the coordinator of all Football programs in the Association.  Shall be the co Chairman of the rules Committee.

 

<!--[if !supportLists]-->G.                 <!--[endif]-->Director of Fundraising

<!--[if !supportLists]-->1.                  <!--[endif]-->The Director of Fundraising shall be coordinator of all fundraising functions.

<!--[if !supportLists]-->2.                  <!--[endif]-->

<!--[if !supportLists]-->H.                 <!--[endif]-->Director of  Equipment

<!--[if !supportLists]-->1.                  <!--[endif]-->The Director of Equipment shall be responsible for all equipment belonging to the Association.

<!--[if !supportLists]-->2.                  <!--[endif]--> 

            

 

<!--[if !supportLists]-->I.                    <!--[endif]-->Director of Public Relations

<!--[if !supportLists]-->1.                  <!--[endif]-->Director of Public Relations shall be responsible for the coordination of sponsors, including but not limited to the sending out of solicitation letters at an early date, coordinating sponsors, teams, team colors, etc.  Also, this officer shall be responsible for sending out sponsor thank you letters and appreciation cards and will distribute sponsor trophies or plaques and pictures to each sponsor as soon as is possible at the end of the current season.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall contact and cooperate with local newspapers and any other press coverage at the level of television, etc.  Weekly standings are reported to the local newspaper.

<!--[if !supportLists]-->3.                  <!--[endif]-->

<!--[if !supportLists]-->J.                   <!--[endif]-->Director of Concessions

<!--[if !supportLists]-->1.      <!--[endif]-->The Director of Concessions shall be responsible for inventory control and stocking of concession stands. This includes buying supplies, scheduling teams or workers for concession duties.

<!--[if !supportLists]-->2.      <!--[endif]-->Shall arrange for concession stands to be open at proper times and will be responsible for all preparations pertaining to opening and closing.

<!--[if !supportLists]-->3.      <!--[endif]-->Shall make deposits to the general account or to the Treasurer and will insure that all invoices and receipts are given to the Treasurer on a timely basis.

<!--[if !supportLists]-->K.                <!--[endif]-->Director of Operations

<!--[if !supportLists]-->1.      <!--[endif]-->The Director of Operations shall be responsible for all aspects of maintenance on the fields.

<!--[if !supportLists]-->2.      <!--[endif]-->Shall be the liaison between the BYA and the Parks and Recreation Department.

L.         Treasurer

<!--[if !supportLists]-->1.                  <!--[endif]-->The Treasurer shall receive all monies of the Association and shall keep an accurate record and accounting of all receipts, expenditures, and deposits, and shall pay out funds only as authorized by the Board of Directors.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall present a statement of current financial status of the Association as directed by the President and shall make a full and complete report at the end of the calendar year.

<!--[if !supportLists]-->3.                  <!--[endif]-->Shall provide such data as required for the timely preparation of all insurance, tax, and/or other business statements necessary for the operation of the Association.

<!--[if !supportLists]-->4.                  <!--[endif]-->Shall have authority to cosign checks with the President or Secretary.

<!--[if !supportLists]-->5.                  <!--[endif]-->Shall, if required by the Board of Directors, give to the Association such security for the faithful discharge of his/her duties as the Board of Directors may direct which shall be paid for out of the expenses of the Association (Bond).

<!--[if !supportLists]-->M.   <!--[endif]-->     Secretary

<!--[if !supportLists]-->1.                  <!--[endif]-->The Secretary shall take and preserve the minutes of all meetings of the Association and the Board of Directors.

<!--[if !supportLists]-->2.                  <!--[endif]-->Shall prepare all official correspondence and maintain a file of such correspondence and other records and documents of the Association.

<!--[if !supportLists]-->3.                  <!--[endif]-->Shall serve all notices of the Association.

<!--[if !supportLists]-->                        4.                  <!--[endif]-->Shall have the authority to cosign checks with the President or Treasurer.